Open Office – Easier To Convert Files To PDF
Do you want to convert any of the MS office files to PDF? Before that let’s understand what PDF stands for. PDF stands for ‘Portable Document Format’ (Adobe Acrobat). PDF’s are used vastly in this generation as this helps in non-edition (easily) and file size that can be sent via emails at a very fast pace. Many Companies are opting for storage of vital information in PDF forms on their servers. Few companies also inculcate the use of PDF in their IT Security policies. But, now I am not talking to you about companies but let’s see how we (you and me) use these PDF formats and what we have been overlooking.
I have come across many of my colleagues and many personal friends who have several document formats using MS OFFICE which, they are unable to convert it to PDF format. The several document formats I am talking about are the following, only dealing with Microsoft.
– MS Excel (.xls, .xlsx)
– MS Word (.doc, .docx)
– MS Power Point (.ppt)
Many of my colleagues and friends go online and download the very enormously available converters and multi converters. These converters come in help if you are going to use those converters for a short period of time. That’s because the converters downloaded free from internet is always or almost always with free trial period. This means the product (converter software) you have downloaded will be handy only for few days or only for a few operations.
There is an easy way that I have come across by using other similar Application such as MS Office. To use this would be a little hindrance once you have used the regular application of Microsoft. But, nevertheless, this also provides handy solutions and usage when regularized every now and then.
‘Open Office’, this application is similar to MS Office application and can be downloaded from http://www.openoffice.org/download/ for free, I am sure many will try with me again. The downloadable file size is 151MB. This can be saved on your hard drive/disk and then ‘RUN’ to install this software application.
There is a little difference in the application soft ware. Once you have installed and ready use this application, you need to click on the open office icon and you will be prompted for various kinds of application to open. To choose an application resembling MS Word (.doc) please choose ‘Open Office – Writer’ application. This will open an application similar to MS word, please refer the sample figure below.
Once you have this application open for ‘Open Office’ there are two things that you can do with it, to convert the data in PDF format which is our goal (to learn) at present.
– You can copy data from an existing Word document (.doc) and paste it here to use it as Open Office document. OR
– You can right away enter data that you need to use in conversion of this data into PDF
For now let me take it as the first option that is, you are copying data available in ‘MS word doc’ to ‘Open Office doc’ then once you are ready and completed the whole set of arrangements and collation of data. Then, click <File Menu> in the <File Menu> option there is an option <Create PDF> or <Convert PDF). There will be a pop up menu asking the file name to save and path it has to be saved. You can provide the required information and save the PDF file.
Now, that we have created the PDF file, select the file from the folder/disk it has been saved and open the file for your further usage (Open with Adobe Acrobat). Please note that you need to have (Adobe Acrobat) installed in your computer prior to this. You can however, download it for free from http://filehippo.com/download_adobe_reader/8756/ you can download (Acrobat Reader / Adobe Acrobat).
Why I prefer Open Office application is that this is as simple to MS Applications that we have been using for some time now. Also there is no ‘Trial Period’ of stuff like that in keeping Open Office in your computer or laptop. The same steps apply to other documents such as MS Excel, MS Power Point. There are similar kinds of applications or programs available in ‘Open Office’ that takes the same procedure to convert a MS application file into PDF file.
Friends, In case you feel there is a better and easier way to convert other type of docs into PDF then, please do not wait a second and share your inputs / exceptions below. Till then, just try this out and may be this works out better than hundreds and thousands of options available.
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He lives in Bangalore, India & works for a service industry.
He is an aspirant. He likes blogging, reading, photography & learning new stuffs.
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